Administrative assistant belongs to the most popular job titles in the United States. Lot of things can be hidden behind these two simple words. While some companies imagine an office manager behind it, a person for everything, other people prefer to label a job of a secretary as an administrative assistant position. One way or another, these jobs belong to the most popular choices amongst job seekers all around the world. Typically dozens of job hunters submit their application for every job opening named as “administrative assistant” or office assistant. In order to have any chances of succeeding, you need to stand out from the crowd in your job interview.
Success can be achieved using several techniques. Either you can provide perfect answers to interview questions, or create a very good impression with your behavior and attitudes while talking to the employer. If you combine both of it, your chances to be hired at the end of the interview will be good. AdministrativeAssistantInterviewQuestions.com is here to help you to be ready and to achieve your goals in an interview. Welcome!
What to expect?
The questions that are used in these interviews are not the most difficult one. The job of an assistant is not technical and one do not need to have any extra qualification to be able to perform it well. On the other hand, employers typically use personality tests as well as IQ tests, or even let you to do practical tasks directly in an interview, to see how good you are. On the top of that, personal preferences can play a huge role on the decision making, especially if the interview is led by you direct superior, or if it goes about an interview in a small company. Let’s have a look at each challenge right now to see what you can do.
Questions they use
Typically, they use a set of personal and behavioral interview questions. They may ask you couple of simple technical questions also, mostly related to your computer skills. Find the questions below.
- Why do you want to be an administrative assistant?
- What do you want to accomplish in this job?
- From your point of view, what is the main responsibility of admin. assistant in our company?
- Why do you want to work for us and not somewhere else?
- This job is quite repetitive. What would motivate you to do it well every day?
- What are your strengths and weaknesses?
- Do you have any experience with multitasking? How did you handle it?
- Can you work with MS Office? On a scale from 1 to 10, how would you rate your computer skills?
- Do you have any experience with reporting?
- Have you ever managed a small team? What challenges did you face?
- Tell me a little more about your experience (education)?
- What has been your biggest failure and greatest success so far?
- How fast can you type?
- How do you ensure to keep top notch qualification for this job?
- What do you think will be your daily job if we choose you?
- How do you like working environment in our company? Do you think you could work here?
- When are you able to start?
- Do you have any questions?
Everybody can talk about doing a job. But not everyone can really do it. That is why interviewers started to apply some practical exercises in an interview for administrative assistants. For example, they give you a computer and let you to retype a formatted document from a paper into MS Word, just to see if you can really work with the program and how quickly you type and work with the computer. This is a tricky thing, especially if they asked you before how would you rate your skills with this office program. If you give yourself 10 for skills with Office and then can not work with it so well in practice, they will start to doubt your trustworthiness and your chances to get hired are lost…. Be careful about it.
IQ tests and personality tests
To be honest, one can hardly prepare for an IQ test in advance. On the other hand, a very high IQ is not desired when we speak about job applicants for administrative positions. Employers look for assistants with IQ within 100-115 points range. Better score than this is just too much for an assistant and such a person will easily get bored in their job. So, there is no need to be worried to much. If you are reading this text and understand the advice we are giving you, your IQ should be above 100, and you should do good in a test.
Personality test is a different story. One can for sure prepare for it in advance, understanding what an employer expects from him and answering the questions according to it. I suggest you to look for some tests on the internet and practice it prior to your interview.
Impression matters a lot
Personal preferences can play a huge role on decision making, especially if there are no tests in an interview. Just think about it. Most applicants for this job have the same profile and experience. Taking into account the fact that there are many applicants and at least some of them give quite good answers to the questions, it is not easy to choose just one winner. That is the time when personal preferences come into place.
Interviewers need to feel good with you. That should be your primary aim. If they feel good with you, they will want to hire you, in order to spend more time with you in the job, being your colleagues. How to make them feel good?
First of all, be humble and show respect. Nobody likes “Mr. Important” in the interview. Secondly, smile and listen carefully. Let them to lead the discussion. After all, they are interviewers and you are a candidate, not contrariwise. And if you get a chance, do not hesitate to compliment them for a good quality of interview process or for anything else that comes to your mind. We all like honest compliments…
Get through the interview questions once again. Think about each question and prepare an answer for it in advance. Practice one or two personality tests and think about the test from a point of view of an employer. Choose a nice dress and follow the tips we gave you on the pages of this website. Doing it, you can be sure you do your best to get the job. At the end of the day, they may still choose somebody else. But at least you know you did everything you could to succeed. Good luck in your interview!